Role Overview

A client seeks a detail-oriented and forward-thinking Executive Assistant to offer extensive administrative assistance to their President & Founder. The main responsibilities include managing the calendar and emails, requiring a high level of attention to detail, a proactive approach, and dedication to making all stakeholders feel important. The ideal candidate should possess a sharp eye for detail, excellent time management abilities, and the skill to foresee and cater to their executive's needs.

Key Responsibilities

• Keep Executive’s calendars conflict-free and updated.

• Arrange, reschedule, or cancel appointments as needed.

• Liaise with other departments and external entities for meeting setups and preparation.

• Offer daily and weekly calendar summaries to Executive and the team.

• Prepare and manage meeting agendas and materials.

• Record key points in meetings and distribute follow-up actions.

• Assist Executive in administrating essential meetings, including Board Meetings, and external personal businesses.

• Organize executive meetings, managing travel, venues, and logistics as needed.

• Keep informed about travel advisories and compliance with regulations.

• Create detailed travel itineraries and provide reminders to Senior Executives.